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One of my jobs in the company I work with is to make sure everyone has the correct up to date email signature. Every time we update our signature, I have to create the updated ones, and then deploy them. Creating them is not an issue, it doesn't take long. But deploying them is another question altogether, as I have to remote on to all the machines (I don't have physical access to all).

I deploy the email signatures by copying the .htm, .txt, and .rtf into the User/AppData/Roaming/Microsoft/Signatures folder.

So I'm looking for the best solution for this, which could come in one of three forms:

  • A signature manager, specifically designed for this.

  • A plugin for Outlook

  • A mutli-computer file syncing program

Or if you can suggest a better solution please do.

A couple of points:

  • All machines are running Windows 10 Pro & Outlook 2013 or 2016

  • Preferably , or lowish cost (I'm looking to make my job easier, so I will be paying for this, not the company)

I did find this question (Email signature creator) on here, but it's more about creating them, and also does not have an answer.

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  • Tools exist such as Rocketseed but their pricing is on your request.
    – DankyNanky
    Commented Apr 7, 2018 at 13:07
  • My work place puts all kinds of notices at the bottom/top of outgoing emails, server side. No reason your users couldn't simply have their constant info (name, email, phone, whatever) followed by a server-added corporate block....
    – ivanivan
    Commented Jul 2, 2018 at 22:35
  • what is the problem here? how to copy the correct file to these destinations?
    – svetlana
    Commented May 18, 2021 at 10:34
  • @svetlana no, how to copy multiple files to multiple different machines, without having to do it manually. Right now I have to remote onto each employee's machine, and manually copy the files of their new signature across. I'd like something that does that automatically for me.
    – CalvT
    Commented May 18, 2021 at 11:13
  • does the powershell solution below work for you?
    – svetlana
    Commented May 18, 2021 at 23:30

2 Answers 2

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If you really just need to push the file to several computers, then maybe a PowerShell script to do exactly that would be enough?

$Session = New-PSSession -ComputerName TargetMachine -Credential $cred
Copy-Item -Path C:\localfile.txt -Destination C:\remotefile.txt -ToSession $session

This needs PowerShell 5, apparently. And you probably want a loop of some sort to do it for all the target machines.

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I prefer to use a Text Expander tool.

In my case espanso is a perfect solution:

  • Cross-platform
  • Shell support
  • Custom scripts
  • Emoji/html/markdown support
  • Open-source license
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