I'm managing a kids activity group. I'm looking for a solution to track the members. Their status etc.
- Web based. Preferably, self-hosted
- Parents need to be able to log in and manage their child's/children's data
- Siblings get a discount so I need to be able to identify them
- Children loan equipment so we need to track that
- Multiple adults have different roles so they need to be able to log in and manage the assigned aspect of the organisation. Ex. to hand out or receive equipment.
- There are several sub-groups the children can join within our organization. A child can be a member of one or more of these.
- It would be great if the solution had a way of enforcing workflows for different procedures. For instance, when a child joins, insurance need to be set up, equipment loaned out, training sessions planned and so on. If the solution has some sort of task management and workflow, that would be great.
I know I'm asking a lot but, hey, there are some great web apps out there and I'm thinking I'm not the only one dealing with this kind of a problem.
Today we're using a combination of Excel, Dropbox, e-mail and so on. It's a pain to manage and a lot of manual labor is needed to keep the wheels running.
If anyone has ideas on solutions I can use, that would be great.