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We use Confluence for this purpose. Some investment is required in building a template to capture the requirements from different stakeholder groups' points of view but this can be evolved over time.
Anyone can access (with appropriate read/edit rights) at any time so good for fostering collaboration.
We encourage stakeholders to update the information and ...
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I will suggest taking a look at the various resources here:
list-open-source-software-for-resource-scheduling-and-booking
There are a couple of systems that can be adapted for your purposes e.g.
Leihs - if you can think of a book as "equipment"...
Reservations
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You should also take a look at Sphinx
it is phython-based, and runs on multiple platforms (Windows, Unix, MacOS, Docker)
To quote:
Output formats: HTML (including Windows HTML Help), LaTeX (for printable PDF versions), ePub, Texinfo, manual pages, plain text
Extensive cross-references: semantic markup and automatic links for functions, classes, citations,...
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For technical documentation with https://www.mediawiki.org/wiki/MediaWiki, recommend these extensions:
https://www.mediawiki.org/wiki/Extension:Cargo
https://www.mediawiki.org/wiki/Extension:MintyDocs
https://www.mediawiki.org/wiki/Extension:Page_Forms
You can use this to host the docs directly, or as headless CMS (we use both approaches at our company ...
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Try ZenTao. It is designed by agile teams and for agile teams to manage application development from the planning to releasing (for application lifecyle management).
It is open source, self-hosted, on premise Jira alternative recommended.
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The image part requires some heavy lifting so I don't think anybody wrote software to do that -- it is certainly not impossible.
For the rest of the requirements, I think this answer (by me) offers the exact (and free) solution:
https://softwarerecs.stackexchange.com/a/77229/70625
Only top voted, non community-wiki answers of a minimum length are eligible
