Questions tagged [document-management]

to be used for questions asking for recommendations for proper document management systems (DMS).

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24
votes
3answers
872 views

Simple versioning for plain-text documents (Linux)

I would like to identify a simple, FOSS version control system for plain text documents. For more complex (academic) writing, I happily use LibreOffice. But increasingly I find it convenient to write ...
21
votes
1answer
852 views

Document manager for paperless office

In my effort to reduce my life's clutter, I've bought a scanner, and scanned the thousands of paper documents scattered around my house. To make this worthwhile I need a software which will enable me ...
13
votes
1answer
327 views

Portable, real-time collaborative, multimarkdown editor, with live preview and version control integration

I'm looking for a tool, collection of tools and/or plugins, or even works-in-progress in this general direction, for this quite demanding (and possibly conflicting) set of requirements: user ...
12
votes
4answers
963 views

A secure, private, searchable online document storage service

I'm trying to find a solution that allows me to store several PDF and Word documents in a single spot (in an organized fashion) that would allow me to: Only allow certain people to view them ...
11
votes
3answers
4k views

What is an open-source alternative to the Atlassian suite of products (Confluence, JIRA, etc.)?

I've periodically searched for an open-source alternative to the awesome suite of Atlassian products and always come up nearly empty. This time, the only option that seemed to exist is Tiki Wiki CMS ...
10
votes
3answers
3k views

Simple open source document scan/tag/catalog more lightweight than Alfresco

I've thoroughly searched SR and clearly the best open source document management system is Alfresco. I downloaded and installed the community version, and I concur ... however for my purposes it is ...
10
votes
5answers
605 views

Desktop-based personal wiki

I'm looking for a personal wiki that has a desktop version. I've come across recommendations for zim-wiki and tiddlywiki-online, but I'm not sure if these are what I'm looking for. I have a lot of ...
10
votes
2answers
901 views

Software to extract and organize data from pdf and word files

I'm an engineer working on some project, and I have a lot of documents to deal with. Even if those documents are organized by themes and dates, it's taking me more and more time to find the ...
9
votes
2answers
2k views

Extract Highlights and Markups from Documents (PDF preferred, Word or suggestions)

As part of my studying/learning, I have a lot of PDF documents that I'm reading. There's an "Almost Awesome" thing I've found discovered about PDFs. Using these instructions you can use Adobe ...
9
votes
1answer
218 views

Wiki to replace Microsoft Word

Background An organization has a vast number of MS Word documents. Pertinent MS Word features include: Simplicity: just edit and go (WYSIWYG). Track changes. Visual table editor. There are a number ...
9
votes
3answers
1k views

Document management software for small office?

I want a document management software for a small office. The system should be especially proficient in handling letters/document going in and out; all letters dispatched should have a slip to be ...
8
votes
1answer
668 views

Minimalist Document Management System

I seek a basic-features document management system. This DMS is to be used in a Windows/.NET organization where users submit various documents via email, upload, scanning etc. These documents need ...
7
votes
2answers
151 views

Open source software for document management in Linux?

I am going to collect documents/assets of several types (webpages, PDFs, pictures, videos) that I want to be able to manage. Some of those documents are a single file (e.g. PDF), some may span ...
7
votes
2answers
170 views

Track changes in a shared project folder

I frequently work together with colleagues on projects. To make it easy we create project folders (network drives) which contain all kind of information to the project. Often these are new product ...
6
votes
2answers
224 views

Software for creating application help files

I am looking for a software tool that provides full document editing facilities to create a help file for my software application. It's a .Net application so I am looking for a Windows based ...
6
votes
1answer
2k views

Lightweight DMS with built in REST API

I'm puzzling myself trying to find a tool to use with my web app for saving docs. We are rewriting our own Java web app which deals mainly with binary (MS Office) documents. In the old one, we used to ...
6
votes
1answer
121 views

Free document management system with file system integration

I'm looking for a DMS, preferably lightweight, with the following features: Essential: Items stored in a logical hierarchical structure in DMS DB, albeit with tagging for easy searching Stores ...
6
votes
2answers
473 views

CMIS server that just shares a folder as-is?

CMIS is a protocol to access document file servers. All of the CMIS servers I know store the files locally in an opaque way, as blobs, with real filenames stored in a database. Is there a CMIS ...
6
votes
1answer
55 views

Cross-platform citation/manuscript management software for academics

I'm an academic looking for a software to manage my PDF files with the following capabilities: Organize into folders by topic, read/unread, etc. Annotations Mac/iPad/iPhone platform Can be used for ...
6
votes
1answer
1k views

Lightweight personal document management recommendations (open source/.net)

I'm looking for a lightweight, personal document management system to enhance Windows File Explorer. I prefer something open source, .NET-based (or rather, not Java-based) that isn't dependent on IIS--...
5
votes
3answers
358 views

PDF organizer with virtual hierarchy, fast viewer, highlighting, search

There have already been many questions about this in the past, here for example. But I feel like many of them are probably somewhat outdated, after all, 2018 is getting closer rapidly. I'm only in ...
5
votes
1answer
158 views

Cross-platform ebook collection

I am searching for a native windows application for book management. The following items are required: Compatibility Must support PD and MOBI as the base, plus any additional Be able to auto-...
5
votes
4answers
100 views

Is there a document management system that keeps track of child/forked documents?

We have a core document, say, a series of standards, that, based on that, we create solution guides, promotional materials, or other supporting documents. The idea is that every time you change that ...
5
votes
2answers
379 views

Document Version Control System

I'm new to all this versioning business so please help me understand the different versioning software out there that will suit my need. I've come to a sad realisation that I need to start versioning ...
5
votes
1answer
50 views

Tool for indexing, processing and generally managing digitalized documents

I'm currently trying to switch from archiving and storing my documents in a physical form to a digitalized one. I've scanned all of my documents. The scan itself is stored as a 300dpi JPG image file. ...
5
votes
1answer
537 views

Document and receipt management (a replacement for Neat Receips)

I have been using Neat for years for scanning and organizing my receipts, bills, tax documents, pretty much anything that would go in a filing cabinet. I found out a few days ago they will be ending ...
5
votes
2answers
501 views

Alternative to Sharepoint for small company: not cloud-based, workflow / doc search / time track / orders

I am used to MS Sharepoint, as I managed it for a few years for around 200 people. But now I am working for a very small company, less then 7 people. They don't want to use Office 365 or Google Docs. ...
5
votes
1answer
187 views

Ebook library management for OS X

I am looking for a Calibre alternative that works on OS X as I find the ugliness of Calibre too much. I don't mind paying a little bit for a commercial solution that would allow me to manage my PDF ...
5
votes
0answers
196 views

Free distributed wiki software with full-text search, working even offline

I'm looking for a way to organize knowledge in my company. Since we have to work disconnected from the company net many times, a server-client solution alone won't suffice. The requirements are: ...
4
votes
2answers
63 views

Document Triage platform

I'm looking for some kind of software platform (or possibly open source API would do most of this) to perform document triage. Imagine you get 3,000 documents (word, pdf, powerpoint, mixed formats) ...
4
votes
2answers
155 views

I am looking for Version Control for office documents

I would like to see if there are any offline options for version control. The problem: The basic set up is, that documents are stored on a central server, and everyone works on their own version of ...
4
votes
2answers
248 views

Document Management with hyperlinks

Hoping someone can recommend a system or piece of software (preferably OSX or cloud based) that allows for easy document management. However, I am looking for something very specific. Essentially, I ...
4
votes
1answer
188 views

Manage MS Powerpoint slides

I am looking for a software to manage my Microsoft Powerpoint slides. Over the years I have produced very many powerpoint presentations. While doing that I reused countless slides (as they were or ...
4
votes
1answer
82 views

Open source ready-to-use computer vision to tell whether a picture shows a dog/car/etc

I have a million pictures, and need to categorize them with keywords. Example: A picture of a dog driving a car near the Eiffel Tower would get the keywords "dog" and "car" and "eiffel tower". ...
4
votes
1answer
138 views

Self hosted intranet for Employee Engagement communication and collaboration

I'm doing a little research related to tools for internal use in medium/large company that allows communication and collaboration among its employees. I need to build a solution (intranet) that I ...
4
votes
1answer
68 views

Seeking letter management (similar to Thunderbird but for all kinds of documents including scanned ones)

My personal messages are piling up, and that is both, physical letters and digital emails. I would love to keep them (i.e. scans of the physical documents) in one place on my computer where I can ...
4
votes
2answers
869 views

A software to index PDF files and manage collections

I work for a company that handles hundreds of PDF files. Mostly datasheets, technical drawings and forms and records. I am responsible for producing for each project a set of "Dossiers", with content ...
4
votes
2answers
1k views

Combine/merge separate Word docs into larger Doc?

I've got to produce a quite a few documents (perhaps 16 or so). The documents share a number standard sections. For example, each document will have a common Introduction, and each will include a ...
3
votes
4answers
138 views

Software to split large PDF file into multiple documents

I have a single PDF file. It contains 500 pages. Although the pages are in order, the file consists of over 200 documents, each 1-10 pages long. Is there any Windows software that will allow me to ...
3
votes
1answer
57 views

Project documentation repository

When preparing a development webtools server (Sonar, Redmine, Jenkins...) a need arose to prepare a storage solution for documentation alongside these tools. While in ideal world we would store ...
3
votes
1answer
139 views

Content repository with versioning and full-text search capabilities

I'm looking for a good document store for a project where I'll need to save attachments of almost any kind. The requirements are: full-text search capabilities updating/versioning control several ...
3
votes
1answer
68 views

Recommendations for cloud-based document sharing platform for small business

I'm looking for a good, cheap, cloud-based document sharing system for a small NGO (30-40 employees) that allows us to easily save documents under multiple files/filters/tags. That is, each document ...
3
votes
1answer
98 views

Easy to use, powerful wiki

, Looking for an online wiki with at least the following characteristics, for use in a software team: normal wiki style links between docs/hierarchy login with Google/Microsoft ID and ability to ...
3
votes
1answer
1k views

A document management system like Alfresco, but written in Python or Haskell?

See Alfresco Community Edition (LGPL v3): https://en.wikipedia.org/wiki/Alfresco_(software) Specifically, I need something that will fulfill all of the following conditions: manage multiple versions ...
3
votes
1answer
171 views

Workflow and case management software

I am looking for software which will help me to manage big workflow of cases. I have more than 100'000 cases, each of them follow a workflow. I would like to manage case-flows with a software. There ...
3
votes
1answer
145 views

Looking for an “advanced outliner”-type of software

Let me first say I've been through lots of CMS, DMS, and a few Wiki's and Outliners. The closest three programs I've found that resembles the kind of product I'm looking for are: Tiki Wiki (too many ...
3
votes
1answer
90 views

Online documentation tool, where I create reusable “text objects”

I am about to start writing a lot of documentation. As I write I find myself repeating things that I have already written about in other parts of the documentation. I for example want to write a "...
3
votes
0answers
28 views

Hierarchical product documentation tool with meta data?

I need a tool to store products and their documents and links to other products in a parts list. E.g. an electronic box might be one product which has the following sub-products: Casing Assembled PCB ...
3
votes
0answers
51 views

“Mendeley for electronic literature”

Let's say I have a schematic made using components from several manufacturers, I'll need a tool to manage all the documentation corresponding to each component - and being from different manufacturers,...
3
votes
0answers
105 views

Free software document management

I'm looking for a personal or small business document management system. I prefer free or open source solutions. The commercial systems I've seen don't seem that relevant or easy to use anyway. But ...