Questions tagged [document-management]

to be used for questions asking for recommendations for proper document management systems (DMS).

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Repository for policies, procedures, and training material

I'm looking for a solution to host things like company policies, procedural documents, and training materials (documents and videos). Could be a wiki-style portal. Looking for the following features: ...
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1 answer
27 views

static site generation platform for huge amounts of documentation

At our company we have deployed several static file generators like sphinx, docfx or docusaurus. They are used by different departments and the goal is to get all on one platform. We've tried to ...
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1 answer
50 views

Student management web app

We sponsor students and get them to several schools. We want to manage our students' information and keep them in a database. Add their personal and educational information. Grades for each subjects ...
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1 answer
23 views

Secure document storage and message system

I am searching for a software based solution to enable customers to login into a space in which documents are exclusively stored for them to view and download and that the company is able to ...
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2 votes
0 answers
24 views

Document upload, indexing and advanced search tool

We are currently looking for a tool that will be used in order to upload and index documents, extract or define metadata about these documents and perform advanced search (i.e. it must be able to ...
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1 answer
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Project Information Management Tool

Me and my team are wondering if there's a tool (open-source or licensed) from where we can store the information of our projects (such as Description, Completion Status etc.) which will be already ...
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1 vote
1 answer
65 views

Web based, userfriendly and open source "stuff" managing system

I'm searching for a small web based (dockerized if possible) and open source (git{hub|lab}) system for managing <stuff> in a small association (~money-less so we have to built it on our own and ...
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  • 111
1 vote
1 answer
623 views

Solution to build a quick web-based documents search engine

I'm trying to assess the feasibility of quickly building a web-based search engine to support search through roughly 10000 files (mostly PDF, MS Word and Excel). Since this would be a temporary ...
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2 votes
2 answers
64 views

Looking for software: create, manage, export manuals

I'm creating manuals for several, related industrial products - some have common chapters that I need to link, not duplicate (to make updating feasable) What I need (functionality): a GUI local ...
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2 votes
1 answer
23 views

Tool for Requirements checking and commenting?

I regularly give and get a list of requirements by email. Typically these requirements require some comments, documents to specific items and responses from different parties. I am thinking about an ...
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1 vote
0 answers
12 views

Is there a Document Management System where user role or permission could be tagged to document?

Is there a DMS solution where I could store my documents and tag relevant user role and permission to the document instead of maintaining a seperate DB table to map document to user role/permission? ...
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1 answer
102 views

Simple PDF centralized signing/approval system for LAN environment

In our office we typically have this highly in-efficient workflow: User A writes a technical report with recommendations There are between 4-5 people that must sign this document for it to be released ...
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2 votes
0 answers
15 views

Document management tool recommendations for PowerPoint and Markdown

I know there must be something out there that does what I am looking for, but I am hoping someone here may already be familiar with it or know of something similar. I have a library of modules that ...
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1 vote
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9 views

App, tool or widget to collect documents or BLOBs of different formats

I use Slack, email, Whatsapp, Skype, MS-Teams etc and it makes little or no difference which app or account I have been using, but rather I would like to mark some content in Slack or mark a (part of ...
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27 views

Looking for an Offline Scanning Software like Neat Desk

Looking for a new scanning software that I can use that will allow me the following Be usable fully offline (a must), ideally no cloud integration allow password protection to access some if not all ...
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1 vote
2 answers
35 views

I would like to tag documents/notes and search tags with logical AND and OR

I would like to tag documents and search tags with logical AND and OR e.g. search for all documents tagged "genesis" OR "exodus" search for all documents tagged "computer articles" AND "routers" ...
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3 votes
1 answer
38 views

Workflow recording/storing tracker

I am a graphic designer in the Marketing Department. Looking for an app solution that I can store ALL information on each project (emails, mockups, scans, drafts etc.). Also must be able to store ...
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2 votes
2 answers
194 views

How to organize a million people to write a document?

I need to organize a group effort to write a document, the amount of people involved will be in the order of 10⁵ to 10⁶. Maybe actively working on the document 10³ and the rest working on a passive ...
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HIPAA compliant project management for research groups

We are a 501c3 developing strategies for implementing social genomic medicine in clinics in several countries. We have several work groups each developing their own projects for their clinics which ...
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2 votes
2 answers
211 views

Open source document management (alternative to Microsoft Sharepoint)

I am looking for a open source application which will replace Microsoft Sharepoint. Requirements: Open source Document management and storage system Revision history of all the files
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1 vote
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30 views

I need a good open source and still maintained C/C++ library that can Read/Write (process) .docx and .xlsx files

As the title says, and sine I am a C++ developer (and mainly using wxWidgets as a toolkit) my purpose for it is to provide an editable reporting application. I will give the users a sample templates ...
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2 votes
1 answer
29 views

Оpen source solution to manage and store project info? And view it like cards

We have a list of our projects in an Excel file, we now want it to be managed in a more convenient way, where all employees would have access to it using their browser. Projects have atributes: ...
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1 vote
3 answers
209 views

Headless CMS for collaborative working on user manual

The Headless CMS I am looking for will be used by approx. 5 developers, creating a user manual. This manual will contain images, rich text, links, tables and lists. The target audience are mostly Non-...
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3 votes
0 answers
39 views

Hierarchical product documentation tool with meta data?

I need a tool to store products and their documents and links to other products in a parts list. E.g. an electronic box might be one product which has the following sub-products: Casing Assembled PCB ...
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2 votes
0 answers
21 views

Cross Platform image editor with comments support for studying with tutor remotely

I need to find something like Google Docs but for images. On my side, I have a regular printed study book. To do homework I take a picture of a page and draw/type over this image and then I send it ...
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1 vote
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27 views

rap lyrics management

Suppose I'm a rapper. I have lots of lyrics, which, half of them are not done yet, some are done, but need rework & edits, some are just a verse and need a second verse, etc... . I also have ...
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2 votes
0 answers
29 views

Free open source browser inline SVG editor (alternative to Gliffy)

Gliffy is an amazing browser inline SVG editor to make drawing part of your Wiki. For a public sector environment, is there a free open source alternative? Which features matter: Integration with ...
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0 votes
1 answer
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Document organizer with OCR and email ingress

I found this open source project some months ago but for the life of me can't remember what it's called. It had a weird name which I believe started with A. I'll list some of the features. Anything ...
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2 answers
450 views

Git Client for Non-technical Users

I'm looking for a Git client that would be very easy to use by non-technical users. I'm not worried about branches, merging, and perhaps even labels. In a nutshell, simply cloning a remote repo ...
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  • 333
1 vote
2 answers
72 views

PDF sorting--move, delete, and rotate pages only

I'm looking for easy-to-use desktop software that shows thumbnails of the pages in a PDF document, and the pages can be sorted using click-and-drag, right-click rotate, or right-click delete. The ...
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  • 111
0 votes
1 answer
26 views

How can I Present Two Documents Side-By-Side to a Client with One Scrollable View?

What application could I use to easily display side-by-side pages/documents/columns that scroll in lock-step so a client can easily review two columns of documentation information in parallel? This ...
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  • 116
2 votes
1 answer
37 views

Managing Dynamic and Informal Contracts, Agreements, or Rules

I'm looking for something to manage and maintain agreed-upon rules between or among parties with ongoing changes and revisions to these rules. This is not meant to be anything formal requiring legal ...
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  • 333
2 votes
1 answer
365 views

Lighweight DMS for personal use

I need a small, lightweight DMS for personal use, which is available on Linux. Requirements: runs on Linux manages PDF stores documents in the file system¹ in an easily recognizable structure² ...
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1 vote
1 answer
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Framework for documentation: java rest api

I have a project in java, with APIs in REST. I wanted to create a wiki with documentation (markdown) on the APIs. First phase only the specifications, then also include a way to test the API (API ...
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6 votes
1 answer
170 views

Free document management system with file system integration

I'm looking for a DMS, preferably lightweight, with the following features: Essential: Items stored in a logical hierarchical structure in DMS DB, albeit with tagging for easy searching Stores ...
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  • 409
1 vote
0 answers
1k views

Libre Note-taking application with pen support

Usecase: OneNote on Microsoft Surface, text on screenshot is german For my university notes I'd like to use a libre note-taking application with text and pen support (very important for, say, ...
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5 votes
1 answer
68 views

Tool for indexing, processing and generally managing digitalized documents

I'm currently trying to switch from archiving and storing my documents in a physical form to a digitalized one. I've scanned all of my documents. The scan itself is stored as a 300dpi JPG image file. ...
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1 vote
0 answers
13 views

access to a document with some questions for a short amount of time

I am hiring for my team and would like to give access to a document with some questions for a short amount of time after they either access the document or after logging in on a platform. So the flow ...
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0 votes
2 answers
70 views

Application to store structured project reference material

Has anyone found a good application that would allow a user to store a collection of information such as equipment/product cutsheets in a format that is more robust than trying to categorize according ...
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5 votes
3 answers
505 views

PDF organizer with virtual hierarchy, fast viewer, highlighting, search

There have already been many questions about this in the past, here for example. But I feel like many of them are probably somewhat outdated, after all, 2018 is getting closer rapidly. I'm only in ...
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3 votes
0 answers
59 views

"Mendeley for electronic literature"

Let's say I have a schematic made using components from several manufacturers, I'll need a tool to manage all the documentation corresponding to each component - and being from different manufacturers,...
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3 votes
1 answer
107 views

Easy to use, powerful wiki

, Looking for an online wiki with at least the following characteristics, for use in a software team: normal wiki style links between docs/hierarchy login with Google/Microsoft ID and ability to ...
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  • 261
1 vote
1 answer
43 views

Report generating tool for Microsoft Word (team-based)

The Problem I work with a team of people where we frequently generate reports specific to clients, regions, and topics. Each time we begin a new report, we open up several older reports which cover ...
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  • 320
4 votes
1 answer
197 views

Manage MS Powerpoint slides

I am looking for a software to manage my Microsoft Powerpoint slides. Over the years I have produced very many powerpoint presentations. While doing that I reused countless slides (as they were or ...
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  • 101
1 vote
0 answers
32 views

Web-based stock/project manager

I've searched in old threads and also on Google. I found several interesting applications, but for a specific task. I'm looking for a single web application with these features: very simple stock ...
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0 answers
35 views

Best open source tool to manage design documents like class diagram

I need to manage a open source tool which can manage design documents like class diagram. It should let to merge multiple design documents together and those documents should be in editable format. It'...
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1 vote
1 answer
91 views

System that allows me to create a form that users can fill to assemble Word/Excel files

I am being tasked with creating a form (I work as an Engineer), a bit like an Excel spreadsheet where the output will be a list of "Part numbers". I would like to be able to create a form, that has ...
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3 votes
4 answers
271 views

Software to split large PDF file into multiple documents

I have a single PDF file. It contains 500 pages. Although the pages are in order, the file consists of over 200 documents, each 1-10 pages long. Is there any Windows software that will allow me to ...
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1 vote
1 answer
62 views

Collaborative documentation management software

I'm looking for an open-source software for collaborative documentation management with the following: May be installed on local server May be connected to Active Directory for authentification ...
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2 votes
1 answer
65 views

Software for record retention

I'm looking for a tool for record retention, with the following requirements: [must] be installable on-site To satisfy legal needs, no data leaves the building. [must] provide API for upload For ...
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