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The Headless CMS I am looking for will be used by approx. 5 developers, creating a user manual. This manual will contain images, rich text, links, tables and lists. The target audience are mostly Non-Techies.

Things we need:

  • Self hosted
  • Versioning
  • Target group management (data sets should be labeled differently as filter for different audiences)
  • Search
  • nice to have: a print/PDF export

WYSIWYG is not crucial – all editors will be coders. Also no concurrent edition needed (if an editor is working on a document, this document can/should be locked for other editors).

Thanks in advance!

  • Will it be high level documentation, API documentation or a mix? Which computer language are yo using? Which versioning / source code control system are you using for the code, as I would use the same for the documentation. – albert Feb 28 at 12:34
  • It will be a documentation for differtent types of users who aren't working with code but will use the software. Languages used were: C#, Javascript. Versioning: TFS (not necessary for the documentation) – Herr_Schwabullek Mar 1 at 7:24
  • Gitlab Free Edition and its Wiki feature? - Versioning is not fully supported (AFAIK, can't "git reset --hard" with the Wiki) – knb Mar 8 at 14:48
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How about Atlassian Confluence? (Disclaimer: Not an expert on Q&A nor on the domain. I've answered based on what I could make out of the question. Please explore further. @Experts, please feel free to edit my answer.)

We use this to manage our technical product documentation.

  • It tracks changes done to a document (also shows a live data of who's editing currently) and supports merging multiple changes.
  • It has a great collection of plug-ins as well. So, I hope you might find the extensions that may suit your needs.
  • In my experience, the search feature is pretty good.
  • I haven't used it, but I remember hearing that it has a good API support as well.

See if this helps: https://confluence.atlassian.com/confeval/confluence-evaluator-resources/confluence-document-management-system

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I would recommend going with an open source wiki. The most popular is mediawiki(https://www.mediawiki.org/wiki/MediaWiki). It ticks all your criteria. There are tons of resources for deploying, managing, troubleshooting and using it. Most people are already aware of wikipedia which is a mediawiki instance.

If you don't like php apps, you can go with modern open source wikis like wiki-js (https://wiki.js.org/) and others.

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