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I am looking for a tool that helps me assign tasks that are connected with a certain workload to a number of people, and keep an overview of who is doing what and for how long.

Thus, for each task, the tool should keep track of

  • how many hours will it approximately take
  • when should work on it start
  • who should work on it at which priority one which days

and for each team member

  • how many hours do they have available
    • bonus points if this is computed automatically based upon a general workload per day + individual off-work days
  • which tasks are they working on on which day

EDIT: As explained in the comments, please note that the focus of the tool should be the workload/capacity and planning aspect.

For instance, on usual bug trackers, there is e.g. just a field where I can set a fixed target date, as some kind of a bit of info. Rather than that, I am looking for a tool that supports me in determining and updating that date in the first place, based on the estimated workload a given task has, and the available capacity the team members that the task may be assigned to have.

I am looking for an overview from which I can quickly derive that team member A has two tasks this week which block approximately 90% of their capacity, while team member B has fifteen (tiny) tasks which block a total of some 20% of their capacity, hence I can assign a new task to B starting immediately, with support from A as of next week. And then, the output of the program I am looking for might be the expected date of completion.

  • Would you be open to a bug tracker? They are being called “issue management” these days. I see things like Jira being used for work burn-down. At the start of the project, define a bug (let’s call it an issue) that features X, Y and Q are not yet implemented, give an “expected by” date for effort and assign it. Would that work for you? – Mawg says reinstate Monica Feb 27 '19 at 10:52
  • @Mawg: Not quite; I realize a bug tracker could store the respective information (tasks, target date per task, assigned person) in a very basic manner. But, besides the fact that we already have a bug tracker (which is used for a much more fine-grained view on the tasks, though), I am looking for a tool that focuses much more on the workload/capacity and planning aspect. On usual bug trackers, there is e.g. just a field where I can set a fixed target date, as some kind of a bit of info. Rather than that, I am looking for a tool that supports me in determining and updating that date in ... – F-H Feb 28 '19 at 6:48
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    ... the first place, based on the estimated workload a given task has, and the available capacity the team members that the task may be assigned to have. I am looking for an overview from which I can quickly derive that team member A has two tasks this week which block approximately 90% of their capacity, while team member B has fifteen (tiny) tasks which block a total of some 20% of their capacity, hence I can assign a new task to B starting immediately, with support from A as of next week. And then, the output of the program I am looking for might be the expected date of completion. – F-H Feb 28 '19 at 6:51
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    That makes it clearer. Please add it to the question, as not everyone reads all of the comments. I hope that you get an answer, as I would love that too :-) – Mawg says reinstate Monica Feb 28 '19 at 7:48

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