I am looking for a phonebook software that can help organize how both internal and external telephone numbers are being handled in our hospital.
Current situation: Every ward/day clinic has their own separate Word or Excel file containing the telephone numbers they feel are most important for their daily operation. These are printed out and put up next to the phones, so that numbers can be found without logging into a PC first. However, information is outdated, layouts are inconsistent, and staff from other wards need to adapt to the new list before being able to use them effectively.
Have a database of names/functions ("radiologist on call after 18:00", "pharmacy - information", "pharmacy - chemotherapeutics") and numbers, managed by the administration
allow easy management/editing of said database
allow multiple names/function descriptions per number
Allow each ward manager to select the names/numbers they need for their daily business
Generate telephone directories for each ward, containing only the entries selected by the manager, that can be printed out
In case of changes, only edit the database, then simply regenerate each wards telephone directory with the updated entries
multiple names/function descriptions per number
generate and save selections of numbers for each ward
create nicely formatted telephone directories that can be printed out and put up around the ward for quick "offline" use
Reasonably easy to use for average, non-technical users
OS: Windows, or webapp running on a linux server
- German localization / ability to translate the interface
Nice to have:
Adapt styling of the generated telephone directories to our corporate identity
Is there any software that might fulfill our needs?