I have a requirement to send a letter to a physical mailing address. I have some attachments (generally pdf) that I'd like to ensure the recipient of the physical mailing receives access to.

One option would be to use a standard file sharing service, plug the file link into a URL shortener and then print the shortened URL on the physical letter. I'd prefer to avoid using QR codes for the link.

I'm wondering if there's any alternative to this that makes sense. Maybe a file sharing service that creates a random user name and password for each upload, that would be a manageable character length for printing on the letter?

Any thoughts on this would be appreciated. Thanks!

  • Or you could mail a cheap USB stick loaded with the attachments. Or a (micro) SD card – Mawg says reinstate Monica Apr 26 '17 at 7:57
  • Thanks for the response! We're currently including CD's with the mailing, which are slow and cumbersome to create. USB drives would be faster to create, but our organization has security restrictions on the use of USB drives for the majority of our staff. – srclark Apr 27 '17 at 14:05
  • Then, have a dedicated, air gapped, n9n networked PC to write the medium. The advantage of micro SD with SD adapter is that it fits in a normal letter and is not as fragile as a CD – Mawg says reinstate Monica Apr 27 '17 at 15:40
  • Or just use bitly.com – Mawg says reinstate Monica Apr 27 '17 at 15:42
  • Does each,per mailing, username/password need to be different? Say you have for example google drive, create a folder, clients eg, and within there a sub folder for each one. Now add the clients gmail address with at least read permission to that folder. Then each client gets 1 folder, and they never need to enter credentials you send them physically. Now you letter read "document paymeApril17.pdf has been uploaded to your shared drive." Obviously this works with Onedrive,dropbox, and etc. – cybernard May 6 '17 at 14:50

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Browse other questions tagged or ask your own question.