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I live in a 26 person housing cooperative! We are self-governed, cooperatively owned and share duties of the house. I have been appointed to streamline the process of task management and I am currently looking for software to help us automate our current system of task management.

Features we would need:

  • Users should be reminded when a task is due
  • Admin should be notified when a user does not complete a task We have a system whereby when people fail to do their jobs, they get strikes and those strikes can sometimes lead to extra "penance" jobs.
  • It would be great if a user could have a counter which aggregated automatically when they don't complete a task, which I can override if we reach an agreement.

There are basically two kinds of tasks we need:

  • The first is specific to a user's role within the house which must be done by the same person, once a week, every week. Things like "Food buyer" and "Basement cleaner" etc. These have subtasks; I will want written reports in some cases, but mostly boxes to check.
  • The second kind of task is more like a work "shift." Things like washing dishes, cooking dinner and cleaning the bathrooms. Everyone has to sign up for a fixed number of shifts every "cycle". These will have subtasks which are checkboxes.

Other preferences:

  • Money is definitely a concern for us. It would be great to find something which is free, and even better to find something which is open source/extensible.
  • Simple; some of the people in the coop are older generation and would have a hard time with something that has a lot of jargon.
  • Mobile friendly; most people will want to read and check off tasks while they're doing them and won't be in front of a computer. Doesn't have to necessarily have an cross-platform app, although that would be nice.

I'm a full-stack web-developer, and I could probably develop something like this, but it would be time consuming and I would rather not reinvent the wheel if something like this already exists. However, if something is open source and pretty close to our needs, I could probably work from the API or modify it slightly to be a full solution.

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  • I don’t know of any & won’t bother to Google, since you can do that :-) But, off the top of my head, I would think that a CMS, such as Drupal, would have plugins for task management. OK, a very quick Google then. How’s about drupal.org/sandbox/moshnoi/2637294 ? I am certain that Drupal will handle it, but the go- to place for all things CMS is cmsmatrix.org where you will be sure to to find something. CMS means browser based, which you seem to want. Let us know if you find something. Feb 7, 2017 at 13:05
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    Jeez, thanks! I hadn't even thought about using a CMS system, though I've used them before. This might actually be exactly what we need :)
    – pixelpax
    Feb 7, 2017 at 18:42
  • it helps to have a rubber duck :-) Don't forget to post an answer, when you find something, to help others in future. Feb 7, 2017 at 18:44
  • I think Asana would work. Nov 28, 2022 at 18:24

2 Answers 2

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Quire is very, very good. But the free version is limited to 10 members.

As to the specific needs:

  • Users should be reminded when a task is due: Yes. configurable notifications available.
  • Admin should be notified when a user does not complete a task: Yes. Overdue task factor in the standard notifications list.
  • Counter which aggregated automatically when they don't complete a task: Myabe. Custom fields are now available that allow scripting.
  • Once a week, every week tasks: Yes
  • Subtasks: Yes
  • Boxes to check: Yes
  • Everyone has to sign up for a fixed number of shifts: No.
  • Money: Free one is limited to 10 members.
  • Simple: Not really. It would take some getting used to.
  • Mobile friendly: Yes. Apps are good.

Pricing and features list available here.

(Note: I am not affiliated with Quire in any way.)

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  • Your answer could be improved with additional supporting information. Please edit to add further details, such as citations or documentation, so that others can confirm that your answer is correct. You can find more information on how to write good answers in the help center.
    – Community Bot
    Oct 9, 2023 at 18:13
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I don’t know if it meets all your requirements but I actually find Jira to be a great way to manage any kind of ongoing delegated tasks and checking in for completion.

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  • I thonk the idea is to give more details or your experience of it. Nov 28, 2022 at 18:25
  • Your answer could be improved with additional supporting information. Please edit to add further details, such as citations or documentation, so that others can confirm that your answer is correct. You can find more information on how to write good answers in the help center.
    – Community Bot
    Nov 28, 2022 at 21:17

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