1

I have a small business, where we often do proposals in response to RFP's (Request for Proposal, aka, Request for bid/information/solution, invitation to bid, etc.)
These often have a myriad of sections - they want introductions, resume's, and their various appendixes, cover sheets, spreadsheets, timetables, and other stuff.
Managing this in Word, GoogleDocs, or other word processor is difficult.

I am looking for a simple (preferably free or really cheap) system where I can take documents of various formats (like fillable PDF or spreadsheets) and drop them in a certain order, then finally combine them all into one document, or document set for submission.

  • Page numbers, and a table of contents would be great.
  • OS is not relevant. I have Mac, Windows, Linux, and I have a web browser.
2

I would suggest taking a look at the Sphinx document generation system originally written to document python but it can be and is used extenensivly for other document generation.

With it you can store a set of sections, e.g. Team Member CVs in reStructuredText format and pull them together with a hierarchical structure from a single master page or toctree file with the order/structure as you need and then generate your final document. You can define and use document styles and produce output in any or all of:

  • HTML (including Windows HTML Help),
  • LaTeX (for printable PDF versions),
  • ePub,
  • Texinfo,
  • manual pages,
  • plain text

With extensive cross references, tables of content, index, etc.

  • Free, Gratis & Open Source
  • Cross Platform
  • Available free for commercial use BSD licence
  • Diagrams, plots and images can all be included.
  • Installed under python which is itself gratis, cross platform and usable for commercial use.

I would also suggest using a version control system such as Mercurial to allow you to store all of your versions of the specific pages while retaining the history of the changes.

  • 1
    +1 for mentioning a version control system. If the OP has so many documents part that he needs software to process it, he definitely needs version control. – Jan Doggen Nov 24 '16 at 11:26
0

At work we use dokuwiki. It is not perfect, but works.

I use the wiki daily. There is a WYSIWYG plugin (but I don't like it and don't use it).

You get a simple history for each page: You see who has edited the page at what time and you can show a diff.

You get fulltext search. Maybe not for the content of PDF files, but for the textual wiki content.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.