I'm looking for a tool that can help me parse the mass of emails, I have but also organize them in a proper way with flag of different colors or keyword a bit like with gmail.

  • Parsing: With keywords like Name or locate specific words or From <Sender> or To <recipient>

  • Organisation: With keywords like Name or locate specific words or From <Sender> or To <recipient>

Does something that great, exist?


  • What criteria are you looking to be able to organise them on? Who from, subject, locate specific words, phrases, date range, some combination of all of them? Please supply some more details. Nov 17, 2016 at 9:23
  • Hi @SteveBarnes, please see my update
    – Andy K
    Nov 17, 2016 at 10:10

1 Answer 1


The majority of what you are looking for are in Outlook itself, just harder to find in the online version.

If you log in and then either select the gear on the top right: enter image description here

Then select "Options" then in the new page on the left select "Inbox & Sweep Rules":

enter image description here

By clicking on the Inbox Rules + symbol: enter image description here

Or from the Inbox select the ... on the top menu, then create rule:

enter image description here

You can construct rules to filter mails on a combination of Sender, Title, Keyword, etc, and Flag, Move, Forward, etc., e.g.: enter image description here

A couple of caviats:

  1. It looks like Inbox rules may not have a run now option like the desktop edition, if you wish to run on existing content you need to use "Sweeps" instead.
  2. You can only assign categories or moves to folders if they already exist so you need to do some setup first.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.