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I am looking for software to use for keeping track of inventory. This isn't for commercial use, I'm not selling the stuff. It is strictly for keeping track of IT storage at a college. Here is a list of what it needs.

It needs to be free. It would probably be really difficult to get money for anything regarding storage.

Something that could be accessed by more than one person at a time would also be important. We have two storage rooms and administrators who could need access at the same time.

It should have the ability to create and edit the fields. I.E. we have a lot of special numbers. It needs the ability to search and sort if possible.

It needs to be simple. The back end could be complicated but interns and other people not in the storage department could be using it. We don't want them to break the tables, layout, format. Preferably an add, subtract button for quantities.

The ability to in some way export it to Excel is must have.

Feel free to recommend software, websites, or other applications. Also, recommend things if they are only missing a few of the requirements or aren't entirely free (under $50).

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    Reading between the lines: it should be a web-app or Windows application, right? So e.g. an Android app would not do?
    – Izzy ♦
    Jun 30, 2016 at 7:27
  • Probably not. Its fine if it has a App to go with it but in general it needs workstation access.
    – user24772
    Jul 1, 2016 at 0:15
  • What exactly is “College Inventory Storage Management” and “IT storage at a college”?
    – Basil Bourque
    Sep 29, 2016 at 22:49

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I would suggest using base from LibreOffice:

  • Free, gratis & Open Source
  • Cross Platform
  • From the web site: "LibreOffice Base provides wizards to help users who are new to database design (or just new to the software) to create tables, queries, forms and reports, and it comes supplied with a set of pre-defined table definitions for tracking assets, customers, sales orders, invoices and many other common and useful items."
  • Can export to csv, usable with just about any spreadsheet, or can link to Calc which can export xlsx format for Excel if you don't wish to use calc instead.
  • Base comes configured with the full HSQL relational database engine which can be set-up to run in server mode so as to allow multiple simultaneous users.
  • Can also act as the front end for a wide number of other database back-ends.
  • Developers can "lock" forms, queries, etc., to keep inexperienced users out of trouble.
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  • Would the interns have access to the same user interface as the admins, or a different (locked?) one?
    – Nicolas Raoul ♦
    Jun 30, 2016 at 9:51
  • Interns would need to be restricted. Not necessarily behind a 256-bit encryption. But at least not a easy to get to option that says "Delete Table".
    – user24772
    Jul 1, 2016 at 0:16

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