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We are a small startup, and we want to setup an office automation system (internal dashboard, or say, paper-less office), with these features:

  • Send/Receive letters and messages to/from employees
  • Manage the workflow between employees, forward replies. etc.
  • Individual dashboard for every person, to see incoming mails, to-dos, etc.
  • Archive letters
  • Generate reports
  • ...

Any suggestions !?

  • Please explain exactly what is the difference between what you call "letter" and what you call "message", thanks! – Nicolas Raoul Apr 14 '16 at 2:23
  • Generate reports about what? Server load? Number of employees? – Nicolas Raoul Apr 14 '16 at 2:23
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Liferay can do this. Most of it is free and open source, but the workflow part is only in the Enterprise edition.

  • Send/Receive letters and messages to/from employees: Yes with the email portlet, see screenshot below
  • Manage the workflow between employees: Yes Liferay has workflows in the Enterprise edition, see screenshot below
  • Individual dashboard for every person, to see incoming mails, to-dos, etc: Yes
  • Archive letters: Yes, you can create a folder called "Archive" and use it as such.
  • Generate reports: Liferay generates reports about tons of different things

Liferay email

Liferay workflow

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Office Automation for small and medium-sized businesses usually use MS Office 365 suit for (email, document sharing, communicating, etc) MS Office 365 Information

For paperless solution I recommend E-copy Nuance product and its affordable for any size business. E copy Nuance information

Hopefully this was helpful

  • Thanks @SolutionSurfers for your answer. Is there any complete and comprehensive software, so that we don't have to install and run two softwares? – Omid1989 Apr 13 '16 at 14:39
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    Do the recommended software suits meet the requirements? Answers should list that. They should also list what makes the recommended software recommendable, and if there's a price-tag attached (plus how much that is then). Could you please edit your post and fill the gaps (see our answer quality guide if you need some help on this)? AFAIK Office365 will require a subscription (with a subscription fee), and I've no idea if Nuance comes "for free". Thanks in advance! – Izzy Apr 13 '16 at 14:49

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