9

I want a document management software for a small office.

The system should be especially proficient in handling letters/document going in and out; all letters dispatched should have a slip to be signed by recipient at the time of receiving and then the slip should be attached back to the system as proof of delivery.

Requirements:

  • The system should be able to control versioning
  • Ability to manage users and access rights
  • Should be in-house hostable - not cloudbased on another server

Optional files editing via the system.

  • docushare.xerox.com - Get out the chequebook. :) – techie007 Apr 9 '14 at 20:41
  • What hardware will this live on? If you don't already own your own hardware, and you need to buy that too, you may want to look into a NAS. A good one is: Sycnology synology.com/en-us although I'm not sure it natively supported versioning. A colleague of mine at work has been researching a in-office replacement for Google Docs and this is what our team is looking at. – Julia McGuigan Apr 10 '14 at 0:52
  • 1
    Are these physical paper letters/slips? Or digital ones? Are signatures done with a physical pen, or with a digital signature? If digital signature, do you already have any authentication solution in place, or a users management server like OpenLDAP? – Nicolas Raoul Apr 10 '14 at 2:51
1

You could consider Content Central by Ademero.

  • Has version control
  • Has the ability to manage users and access rights
  • Is usually hosted in-house

Their website has a lot of good resources, including videos and brochures, but for a quick overview you can look at the features list.

0

For a complete (Scan, Capture and Document Management) and affordable solution, look at Librex.

Covers your Version control, Access Rights and In-house requirements.

More info in this PDF: http://www.coriumsoft.com/images/stories/librex%20edms.pdf

You can install it by yourself here (or ask Corium for support): http://www.coriumsoft.com/confluence/display/librexEN/Librex+Quick+Start+Guide

Librex also offers a free version (with 30$ donation to Room to Read) for up to 2000 captured pages per year, and an Enterprise version for larger volumes.

0

I would suggest the below options for you to look at:

  1. LogicalDOC
  2. OpenKM
  3. Afresco

Great platforms to work on. Also if you are also looking at hardware, like "J.T. McGuigan" suggested, take a look into Synology and their platform. I have it in my home and it is a complete solution for all office size works, just select the appropriate server.

I hope this helped. Cheers!

Links:
https://www.logicaldoc.com/
https://www.openkm.com/
https://community.alfresco.com/docs/DOC-5792-download-and-install-alfresco

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.