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I want a document management software for a small office.

The system should be especially proficient in handling letters/document going in and out; all letters dispatched should have a slip to be signed by recipient at the time of receiving and then the slip should be attached back to the system as proof of delivery.

Requirements:

  • The system should be able to control versioning
  • Ability to manage users and access rights
  • Should be in-house hostable - not cloudbased on another server

Optional files editing via the system.

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  • docushare.xerox.com - Get out the chequebook. :)
    – techie007
    Commented Apr 9, 2014 at 20:41
  • What hardware will this live on? If you don't already own your own hardware, and you need to buy that too, you may want to look into a NAS. A good one is: Sycnology synology.com/en-us although I'm not sure it natively supported versioning. A colleague of mine at work has been researching a in-office replacement for Google Docs and this is what our team is looking at.
    – Julia McGuigan
    Commented Apr 10, 2014 at 0:52
  • 1
    Are these physical paper letters/slips? Or digital ones? Are signatures done with a physical pen, or with a digital signature? If digital signature, do you already have any authentication solution in place, or a users management server like OpenLDAP?
    – Nicolas Raoul ♦
    Commented Apr 10, 2014 at 2:51

3 Answers 3

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You could consider Content Central by Ademero.

  • Has version control
  • Has the ability to manage users and access rights
  • Is usually hosted in-house

Their website has a lot of good resources, including videos and brochures, but for a quick overview you can look at the features list.

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For a complete (Scan, Capture and Document Management) and affordable solution, look at Librex.

Covers your Version control, Access Rights and In-house requirements.

More info in this PDF: http://www.coriumsoft.com/images/stories/librex%20edms.pdf

You can install it by yourself here (or ask Corium for support): http://www.coriumsoft.com/confluence/display/librexEN/Librex+Quick+Start+Guide

Librex also offers a free version (with 30$ donation to Room to Read) for up to 2000 captured pages per year, and an Enterprise version for larger volumes.

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I would suggest the below options for you to look at:

  1. LogicalDOC
  2. OpenKM
  3. Afresco

Great platforms to work on. Also if you are also looking at hardware, like "J.T. McGuigan" suggested, take a look into Synology and their platform. I have it in my home and it is a complete solution for all office size works, just select the appropriate server.

I hope this helped. Cheers!

Links:
https://www.logicaldoc.com/
https://www.openkm.com/
https://community.alfresco.com/docs/DOC-5792-download-and-install-alfresco

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